*** Click on a thumbnail screen to get a full size image press the browser back button to return ***
Argus provides a comprehensive Accounts Payable system. The heart of this system is the Vendor Maintenance Screens. From these screens vendors can be add/changed/removed and vendor related transactions can be entered: these include invoices, vouchers for payments and printing checks. To access this screen from the main Argus toolbar select the Vendor View from the View dropdown menu:
From this screen you can either use the icons on the toolbar or use the Vendors dropdown menu to add/change/delete vendors. To add a transaction either select the vendor on the control list and press the right mouse button (this will show a popup menu with transaction options) or from the Vendors dropdown menu.
Adding a Vendor: Press the ignite button or select New from the Vendors dropdown menu. This will bring up the Basic Tab:
Vendor Id: A code to uniquely identify the vendor. Argus allows up to 12 characters.
Company: The official name of the vendor. Leave this blank if the vendor is an individual and not an organization or corporation.
Last Name: This is the last name of the vendor, if the vendor is a person, otherwise it's the last name of the contact person at the organization.
Middle Initial: This is the middle initial of the vendor, if the vendor is a person, otherwise it's the middle initial of the contact person at the organization.
First Name: This is the first name of the vendor, if the vendor is a person, otherwise it's the first name of the contact person at the organization.
Tax Id: This is the TIN (Tax Id. or SSN) of the vendor.
Profile: Select O=Organization for an Organization, P=Person for a person.
To add address/contact related information press the Address tab. This is similar to address tab for the Client and Timekeeper address Tab.
To add vendor miscellaneous information press the Miscellaneous Tab:
General Ledger Expense Account: Select the general ledger expense account that will be debited when purchases are made from this vendor.
Payment Terms Code: Select the payment terms for this vendor.
1099 Vendor: Check this box if a 1099 will be required for this vendor.
PO Required: Check this box if a Purchase Order is required from this vendor.
Bank: Select a bank. Checks will be drawn against this bank for making payments to this vendor.
Vendor Type: This allows vendors to be categorized for processing by the Task & Report Wizard.
Electronic Payment: This is optional information that might be required by the bank for electronic check processing.
Misc. Information: Any miscellaneous information that is required.