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This is the starting point for maintaining system wide codes:
This allows you to have multiple addresses for the same entity. The system comes with two build in address types:
MAIL: For mailing address
BILL: For Billing address
You can add as many different address types as you like. e.g. SERV: Address for service. Etc..
Address Type Code: 4 characters e.g. PHYS
Address Type Description: 45 characters e.g. Physical Address
This screen allows the entry of your bank related information. If your firm uses multiple banks - this is the place to enter that information. At least one bank entry is required. This information is used for handling cash receipts, check printing and bank account reconciliation.
Bank Id: 4 characters e.g. FB01
Bank Name: 100 characters e.g. First Bank of Boston - 4th Street Branch
ABA Routing: 25 characters e.g. 18098741510 (Check with your bank or look at the bottom of an existing check)
Bank Account Number: 25 characters e.g. 402897615 (Your bank account number)
Check Number: Numeric value e.g. 2001 (This is the next check number that will be used on a printed check)
GL Account: 25 characters e.g. 1000 (This is the account used in your General Ledger for cash for this bank - consult your accountant)
Bank Misc. Information: 255 characters (This could be some note to yourself - or it can be used for electronic banking information)
This screen allows the entry of Billing Codes. Billing codes are used to group reports and processing. e.g. B001 could be used for Monthly billing cycle, B002 could be used for Semi-Monthly billing cycle etc..
Billing Code: 4 characters e.g. B000
Description: 100 characters e.g. Weekly Billing Cycle
This screen allows the entry of Disbursement Activity Codes. Disbursement Activity Codes are mnemonics for frequently used expense items. They allow the operator to enter a small code that automatically inserts a pre defined description. A predetermined amount can also be established along with a UTBMS code and the General Ledger expense account.
Code: 4 characters.
UTBMS code: 4 characters. UTBMS codes are used for standardizing billing practices. For more detail please contact your firms administrator.
Amount: A decimal amount. This is the amount that will be automatically assigned to this expense code. You can enter 0.00 and override it when the code is used.
GL Account: 25 characters. Used to assign an expense account to this code.
Description: Enter the description that you want to associate with this code. This is what will appear on bills and reports.
This screen allows the entry of Discount Codes. Discount Codes serve two purposes. They can be set up to give a discount to a preferred client like an insurance client for example - Conversely it may be used to compute a surcharge for other clients. It is also used in Accounts Payable to calculate a discount that may be taken from certain Vendors.
Code: 4 characters.
Description: 255 characters.
Percent: Decimal (The percent of discount given (or taken).)
Due Days: Numeric - Used for Accounts Payable. Number of days that an invoice is due in.
Discount Days: Numeric - Used for Accounts Payable. Number of days in which payment must be mad in order to take the discount.
The first example shows a Code that gives clients assigned that code a discount on time related chsrges:
Here is an example for Accounts Payable use:
This screen allows the entry of General Ledger Accounts. Please have your existing General Ledger Account list handy.
GL Account: 25 characters.
Paren. Control: Select the button that indicates what is the normal (Debit or Credit) balance for this account. Consult your accountant for a better description.
Type: Drop down - Select the appropriate account type from the drop down box. For more information please consult an accountant.
Overhead: Button. This button will only be visible for 'Expense' type account. This is used to assign a GL account to general overhead. Please consult an accountant for more information.
Description: 100 characters.
The Budget button allows you to assign a budget to a General Ledger Account. Note: Make sure fiscal periods are set before attempting this.
Double click on the line you wish to enter a budget amount for.
This screen allows you to set some control numbers that are used by Argus to perform various tasks. You may set them only once initially when setting up Argus.
Statement Number: Assigns the next numeric number that will be used as a Statement/Invoice number.
Draft Number: Used for internal purposes - Assign 1 to it.
Voucher Number: Used by Accounts Payable - Assign 1 to it.
GL Journal Number: Used by General Ledger - Assign 1 to it.
Entity Id: This is used to automatically get the next numeric Client ID - should you choose to use this option.
This screen allows you to enter Practice Codes used by your Firm.
Code: Numeric.
Description: 255 characters.
This screen allows you enter Relationship Codes. Relationship Codes are used to enter Related Parties into Argus. Related parties are used for managing and avoiding Conflict of Interest.
Code: Numeric - Two codes are required: 0 the description for which should be Self and 1 the description for which should be Direct Adversarial.
Description: 255 characters.
This screen allows you to enter Statement Codes. Statement Codes are used for assigning different Statement Formats to different clients. This feature is not implemented in this version.
Code: 4 characters - Enter STMT
Description: 255 character - Enter Standard Statement
This screen allows the entry of Tax Codes. Tax Codes are used in those areas where there is Sales Tax on Professional Services.
Tax Code: 4 characters.
Description: 255 characters.
General Ledger Account: 25 Characters - The GL Tax Liability account.
Tax Percent: Decimal - The percent of Tax to be assessed on Professional Services.
This screen is used to enter Tax Zones. A Tax Zone is a way to combine multiple Tax Authorities for a particular community. Remember this should only be setup if you have Sales Tax on Professional Services and if there is more than one Taxing Authority for your area.
Tax Zone: 4 characters.
Description: 255 characters.
Tax Code: Press the Browse button to select a Tax Code that you have setup in the prior section.
This screen is used for entering Term Codes. Term Codes are used for the purposes of Accounts Receivable and to determine if a Finance Charge applies.
Code: 4 characters.
Description: 255 characters.
Finance Charge Percent: Decimal - Finance Charge APR %
Fin Chg. Check Box. Check this if Finance Charge is to be computed on Finance Charge. Check local law.
Net Days: Numeric - Grace period in days after which balances are subject to Finance Charge.
This screen allows the entry of Time Activity Codes. Time Activity Codes are the counterpart of Disbursement Activity Codes . Time Activity Codes are mnemonics for frequently used time entry items. They allow the operator to enter a small code that automatically inserts a pre defined description. A predetermined amount or time can also be established along with a UTBMS code and the General Ledger Sales account.
Code: 4 characters.
UTBMS code: 4 characters. UTBMS codes are used for standardizing billing practices. For more detail please contact your firms administrator.
Amount: A decimal amount. This is the amount that will be automatically assigned to this expense code. You can enter 0.00 and override it when the code is used.
Time: A decimal number - This is the pre-set time assigned to this activity.
GL Account: 25 characters. Used to assign an expense account to this code.
Description: Enter the description that you want to associate with this code. This is what will appear on bills and reports.
This screen allows the entry of Timekeeper Code. Timekeeper Codes are used for categorizing Timekeepers so that a base billing rate can be determined.
Code: Numeric.
Description: 255 characters.
Rate: Decimal amount. This is the billing rate that would normally be assigned to timekeepers in this category. Remember this can be manipulated in various ways later on.
This screen allows the entry of UTBMS (Uniform Task-Based Management System). Please consult your administrator for more information.
This screen allows the entry of Vendor Type Codes. Vendor Type Codes are used to group like vendors together. You need to add at least one Vendor Type Code.
Code: 4 characters.
Description: 255 characters.
